Member Log-In

Forgot Password?
Join Us

COHCA Mission Statement

To promote excellence in health care, education, research, and policy decisions through transdisciplinary, collaborative leadership.


Council for Ohio Health Care Advocacy Bylaws


I. Name

  1. The name of the organization shall be Council for Ohio Health Care Advocacy (COHCA)

II. Mission Statement

  1. Our mission as health care providers is to promote excellence in health care, education, research, and policy decisions through interprofessional, collaborative leadership.

III. Vision Statement

  1. Policy decision-makers and health care professionals will recognize COHCA as an authority on interprofessional practice toward improving the health of Ohioans

IV. Membership

  1. Active membership in all categories is contingent on annual payment of dues.
  2. Categories:
    1. Full Members. Licensed health care providers who shall have the right to vote and hold office.
    2. Student Members. Individuals who are enrolled in an educational program that prepares them as health care providers.  Student members shall have voice but no vote.
    3. Retired Members. Health care providers who have retired from active practice shall have the right to vote and hold office.
    4. Associate members. Individuals interested in fostering the mission of the organization who shall not have the right to vote.
    5. Organizational members. Organizations who wish to support the mission of the organization by contributing financial support. Organizational members have voice, but do not have the right to vote or hold office.
  3. Dues shall be determined annually by the Board of Directors upon advice from the Membership and Finance Committees.

V. Meetings

  1. There shall be a minimum of one meeting each calendar year of the general membership. The time and place of this meeting shall be published at least ninety (90) days prior to the meeting.
  2. Quorum shall be 25% of the membership.
  3. Other meetings of the general membership may be called as needed by the Board of Directors with 60 days’ notice.
  4. Voting members may call a meeting at the request of one-third of the voting membership.

VI. Board of Directors

  1. The Board of Directors shall serve without pay and consist of eleven members.
  2. Eligibility criteria are health care professional, current member of the organization in good standing.
  3. Board members shall serve in good faith, shall uphold the highest professional, ethical and legal standards and shall fulfill the functions of their positions.
  4. Board members shall serve two year terms and may serve no more than two consecutive terms.
  5. Board members shall be elected by the membership and installed at the annual meeting of the organization.
  6. Attendance at Board meetings may be accomplished by electronic methods. The Board shall establish protocols for which electronic methods are acceptable, and how persons not physically present may be recognized and votes recorded.
  7. Resignation from the Board must be in writing and received by the Secretary.  A Board member shall be removed for more than three unexcused absences.  A Board member may be removed for other reasons by a three-fourths vote of the remaining Directors.
  8. Vacancies occurring before the end of the term shall be filled by the Board. Nominations may be received by the Secretary two weeks in advance of a Board meeting.  These nominations shall be sent out to Board members with the regular meeting announcement to be voted on at the next meeting.  These vacancies will be filled only to the end of the particular Board members term.
  9. The Board of Directors must reflect membership from at least two health care disciplines and/or professions.

VII. Executive Committee

  1.  For the first year the officers of the board shall consist of two Co-Presidents, President Elect, Secretary and Treasurer. Thereafter the officers shall consist of the President, President Elect, Secretary and Treasurer.
  2. Elected officers will serve a term of two years and may be reelected for a second consecutive term.
  3. (a)The Co-Presidents or President shall preside at all Board meetings and perform other duties as associated with the office. (b)The President Elect shall assume the duties of the President in case of absence. The President Elect will serve as ex-officio member of the Nominating committee. (c)The Secretary shall be responsible for the minutes of the Board, keep all approved minutes in a manner allowing for ready transfer to successor, and send out copies of minutes to all. Minutes shall also be posted on the website for all members to have access. (d) The Treasurer shall keep record of the organization’s budget and prepare financial reports as needed.  The annual report shall also be posted on the website for members. The Treasurer will also serve as Chair of the Finance Committee.

VIII. Board Committees

  1. The Board shall appoint standing and ad hoc committees as needed. Each committee shall have a defined role, at least one member shall be from the Board and the remainder of members may be recruited from the general membership. The Chair of a committee shall be chosen by the members of the committee unless otherwise stipulated in these bylaws.  Each committee shall meet as needed, determined by the members. Committees shall make recommendations to the Board on which the Board shall act. The Board shall make final financial decisions. The President/Co-Presidents are ex-officio members of each committee and may call any committee to meet with two weeks’ notice.
  2. Standing committees shall include the following:

Finance: The Treasurer shall serve as Chair of the Finance committee.  Two other members of the Board shall also be members and persons from the general membership shall be recruited based on expertise and interest. The committee shall develop a budget, oversee fundraising, document and approve expenditures, research any investing decisions that arise. All expenditures must be within the budget.  The budget and all major revisions must be approved by the full Board.

Membership: to recruit members, establish rules for membership, recommend membership fees to the full Board, certify members eligible to vote before each annual election.

Communication:  Establish and promote open, transparent communication among the members of the organization by email, website, newsletters, social networking or whatever technology seems appropriate for the purpose. Establish and promote communication and education to the public regarding purpose of the organization by news releases, educational offerings, community forums and social networking or whatever method is deemed appropriate.

Health Care Policy: Monitor legislative processes, rulemaking and other regulatory actions that affect health care delivery.  Develop appropriate responses, feedback and input to the processes involved in policy making and implementation.  Develop relationships with like-minded organizations to influence policy to promote the goals of the organization.

Nominating: Recruit candidates to the Board of Directors from the membership. Assist each candidate in providing appropriate biographical information to the membership in preparation for the election. Every attempt shall be made to have two nominees for each seat on the Board. The Nominating committee shall consist of five members from the general membership, elected during the regular election process, not members of the Board and may not be eligible for any elected position while serving on the committee.

Education/Research: The committee is responsible for program planning and oversight of all education activities and research activities. The committee considers and makes recommendations to the Board regarding the support and incorporation of research/scholarship/education programs that are integral to the organization’s mission and its pursuit of improving the patient care experience and the health of the community.

PAC:  Raise funds for lobbying. The annual report shall also be posted on the website for members. The committee will be an independent committee and will maintain a separate treasury to comply with the appropriate laws pertaining to PACs.

IX. Board of Directors Meetings

  1. Regular meetings of the Board shall be held at least quarterly on a regular schedule as agreed by the members.
  2. Special meetings may be held at any time when called for by the Chair or a majority of Board members.
  3. Agendas shall be provided at least seven days in advance by the president.
  4. Members may attend by electronic means.

X. Board of Directors Voting

  1. A simple majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
  2. Passage of a motion requires a simple majority (i.e., one more than half the members present).
  3. There shall be no proxy voting.

XI. Conflict of Interest

  1. Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.
  2. Any member of the board may respectfully challenge another member, if they believe that such a conflict exists. Decision shall be made by majority rule of the Board–the challenged shall not vote.

XII. Fiscal Policies

  1. The fiscal year of the board shall be January 1st to December 31st.
  2. An independent audit may be requested by any board member providing that it has been more than one year since the last audit. The majority of the board may request an audit at any time.
  3. In the event of dissolution of the organization, all remaining funds after financial commitments are met shall be distributed to a selected non-profit organization consistent with the goals of the organization according to majority vote of the Board.

XIII. Amendments

  1. These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is present and provided a copy of the proposed amendment(s) is provided to each Board member at least 30 days prior to said meeting.

XIV. Parliamentary Procedure

Parliamentary procedure for the organization shall be that of the most recent edition of “Robert’s Rules of Order.”

These Bylaws were approved at a meeting of the Board of Directors of Council for Ohio Health Care Advocacy on January 1, 2011.


Forgot Password?

Join Us

Password Reset
Please enter your e-mail address. You will receive a new password via e-mail.